Administrative Assistant

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Vox Teneo’s core business is the development and integration of web applications, for corporate clients and the public sector, featuring a lot of big names.

We are looking for a motivated administrative assistant to join a friendly team, situated in Wavre, Limal.

Your main responsibilities

  • Answer and direct phone calls, welcoming the guests
  • Organize and schedule appointments
  • Write and distribute email, correspondence memos, letters, faxes, and forms
  • Assist in the preparation of a regularly scheduled report
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to the guests
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Responsible for the budget for the office supplies, taking care of everyday functioning in the office, and facility maintenance
  • Order monthly office supplies
  • Decide the best vendors for office facility maintenance, office supplies supplier, printing vendors.
  • Book tickets and accommodation for business travel on agreed procedures

 

 

Skills

  • High school degree required; additional qualification as an Administrative assistant or Secretary will be a plus
  • Associate’s or Bachelor's degree in administration, finance, accounting, or a related field is a plus
  • Knowledge of office management systems and procedures
  • Professional knowledge in business correspondence and communication
  • Working knowledge of office equipment ( like printers, fax machines etc.)
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Understanding of data privacy standards; integrity; honesty; customer-service skills; solid communication skills, both written and verbal; superior attention to detail; organizational skills; planning skills; problem-solving skills;
  • ENG (B2 oral - C1 Written)
  • Dutch (B2 oral - C1 Written)

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